Presenting at the Conference

Oral Presenter Instructions

Thank you so much for presenting your paper at ECCE 2025. Please review and follow all the guidelines provided below. Oral presentations are due October 12th . The presenting author will receive an upload link from the conference A/V company with instructions on presentation upload (not being sent until September 15th). Upload links have been sent out as of 10/1! For questions regarding upload, please email info@ieee-ecce.org.

Presentation Guidelines

Oral presentations should maintain a 16:9 aspect ratio. A standard ECCE 2025 template is provided here. ECCE 2025 logo use is allowed only on presentations to be given during ECCE 2025 and must maintain a similar aspect ratio to any other logo it is positioned in line with.

Presentation Length

Presenters are given a 15-minute time frame to present. Q&A will follow each presentation or after all oral session presentations at the session chair’s discretion. Please double-check the conference program here for your session day and time and arrive early to check in with your session chair.

Online Presentation Upload

The ECCE 2025 Speaker Ready Room will be open daily starting at 7:30 AM on Sunday, October 19th. Authors are welcome to come to the speaker ready room to update presentations that have been submitted or test the presentation live. Please note, any updates to the presentation need to be made the day before your session.

Speakers Breakfast

All oral and special session presenters are requested to come to the speaker’s breakfast only on the day that you are presenting. This is an opportunity to meet your session chair, update the chair on your bio and receive any additional instructions. Speaker’s breakfast does not include poster session presenters.

Please visit http://ieee-ecce.org/ for more information or contact the ECCE 2025 Technical Program Chairs at ecce2025pub@gmail.com.

Poster Presentation Guidelines

Poster presentations should follow the poster guidelines document, which outlines the recommended dimensions for your poster. The same rule of ECCE 2025 logo use applies to poster presentations. You may bring your posters to the conference venue or use local printing services to print your poster (fee applies). Posters should be hung no later than 30 minutes before the start of your poster session.

On site poster printing options are available. Email your poster in .pdf format and indicate the size you need to: store7187@theupsstore.com. In your email please include the following information:

• Full name
• Event name
• Poster size
• Preferred pickup date

Also in the email include your payment by filling out the credit card authorization form linked below.

Pick up is on Floor 2 inside the Pennsylvania Convention Center at 1101 Arch St. To ensure your poster is printed on time through this on-site location, please submit the pdf of your poster no later than October 9, 2025. Please note that this location is closed on Tuesday, so poster sessions for Tuesday will need to pick up their posters the day before their session.

Store Hours

Saturday: 9:00 AM – 5:00 PM

Sunday: 9:00 AM – 5:00 PM

Monday: 9:00 AM – 5:00 PM

Tuesday: CLOSED

Wednesday: CLOSED

Thursday: 9:00 AM – 5:00 PM

Friday: 9:00 AM – 5:00 PM

Please visit https://www.paconvention.com/assets/doc/THE-UPS-STORE-price-list-UPDATED-c886de792f.pdf for more information regarding on-site printing services.

Did You Know? Both PELS and IAS
Welcome Post-Conference Papers

Both PELS and IAS welcome post-conference papers sponsored by PELS and IAS to be submitted to our journals, including…

According to IEEE policy, the submitted journal manuscript should include the conference paper as a reference and clarify the new developments and contributions in the journal version.

Please visit https://www.ieee-ecce.org/ for more information or contact the ECCE 2025 Technical Program Chairs at ecce2025tpc@gmail.com.