Sign-up Opens:
January 29, 2024

Signup Closed:
August 30, 2024

Opportunity Confirmed by Students:
September 30, 2024

Virtual Training Completed:
October 14, 2024


  • All volunteers will receive a complimentary ECCE T-shirt.
  • Volunteers who intend to use their full day admission pass during a technical session (Monday through Thursday), must volunteer on Saturday, Sunday, or Monday. Between these three days, you must complete 2 volunteer sessions (each session is a half day). Upon completion of 2 volunteer sessions, you will then receive a complimentary full-day admission to all technical sessions on the day of your choice. Technical session admission only allows admittance into that day’s technical sessions and does not allow attendance to the Exhibit Hall, meals, or other events outside the sessions. If volunteers would like to attend all events, they must sign up and pay for the full event student registration.


If you are interested in volunteering, please complete the volunteer sign-up form by August 30, 2024. If you have any questions, please contact

Volunteer Roles

Volunteers are needed for the roles below. Volunteers will sign up by half day volunteer sessions (AM or PM session). Below is a brief description of roles and responsibilities for each volunteer assignment. The volunteer opportunities are limited to students only.

Event Assistant:

Event assistants may be asked to help conference organizers in a variety of ways including, but not limited to:

  • Traffic control
  • Giving out information
  • Registration (stuffing registration bags, serving as runner for items, directing attendees to certain locations)
  • Assisting with Speaker’s Breakfast, EXPO, Poster Sessions
  • Assisting with other social events

Please plan to arrive 20 minutes prior to the posted time.

Room Monitor:
  • Will monitor a session room/s
  • Provide the Session Chair assistance when needed
  • Provide audiovisual assistance to presenter and session chairs if needed or contact an A/V Tech to assist
  • Ensure room boards outside rooms are correct for each session and that all presentations are pulled up prior to each session/s
  • Take attendance for the session in each assigned session room

Plan to arrive 20 minutes prior to the session and stay 10 minutes after the session

Audio/Visual Assistant/Runners:
  • Downloading presenter presentations onto session computers in the Speaker Ready Room
  • Provide audiovisual assistance to presenters and Session Chairs when needed
  • If a problem arises with which you cannot immediately assist, contact the roaming AV Tech, or Conference Managers
  • Runners may be reassigned to the conference registration desk if needed

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