ECCE2021 Technical Program Organization

Dear Author(s),

As ECCE 2021 will open soon, and following few questions rised by some among you, we would like to provide some additional informations on how the Technical Program will be organized. As already communicated, all presentations are using the same format of a prerecorded video: in the online format, there is no more poster or oral.
This year, no “Live” Q&A session is organised, and all interactions with attendees will be using a dedicated chat.

In the ECCE 2021 digital platform, your prerecorded video is linked with a dedicated offline chat box. Attendees will visit the technical presentations at their convenience, and write their questions in this chat box.
You are requested to monitor this chat daily, and answer in the same way (but not “live”, due to obvious time difference among all participants). The chat will be closed on the Thursday of the conference (October 14th, 6.00 pm, Vancouver time), so that you can stop monitoring the chat box after conference ends.
Failure to answer questions in the chat will be considered as “No Show”.

To sum up, there is no specific time for your presentation, we just request that you monitor your chat daily during the time of the conference.

Credentials for accessing the digital platform of ECCE 2021 will be communicated shortly by the registration center to registrered authors. You can already watch a video to see how the virtual environment of the ECCE2021 looks like, including the chat, here: https://youtu.be/52tOJrFeQRw

We are excited to meet you online very soon.

For any questions, please contact the TPC at <ecce2021tpc@gmail.com>.  Thank you again for your contribution to the ECCE 2021 technical program.

Sincerely,
ECCE 2021 Technical Program Committee <ecce2021tpc@gmail.com>

Attendee FAQ

Download Here

CONFERENCE FORMAT CHANGE:

Due to travel restrictions, the ECCE 2021 organizing committee has decided to pivot ECCE to 100% virtual. The technical program committee (TPC) has updated the conference agenda to provide meaningful experiences for the attendees. This includes rearranging the technical program, all papers using the same format of prerecorded videos.

ECCE will have multiple live events (tutorials, plenary sessions, exhibitions, special sessions, and products and services sessions).

The content of the technical sessions will be available for attendees through papers and uploaded videos for 30 days, starting from October 8.

Q&A between attendees and authors will occur in a dedicated chat. There will be no “live” Q&A, so there is no specific schedule for your paper, which will be watched by the attendees at any time. Authors’ participation in this chat is mandatory and we ask to please monitor your paper’s chat daily. All questions should be answered as soon as possible, and no later than October 17th, 2021. Failure to answer questions in your paper’s chat will be considered a “No Show”. The chat will be closed on the last day of the conference, so you can stop monitoring it on October 15th.

Failure to answer questions in your paper’s chat will be considered a “No Show”.

For any questions, please contact the TPC at <ecce2021tpc@gmail.com>.  Thank you again for your contribution to the ECCE 2021 technical program.

TPC

ECCE 2021 Technical Program Committee <ecce2021tpc@gmail.com>

Preparing a Pre-recorded video

Please prepare and submit your video files by August 15, 2021

Please use the following Oral Presentation Template

ECCE2021_Presentation Template

There are several free online tools available to create audio/video presentations. Please see the options below and feel free to choose the option that best suits your convenience. We recommend to use Microsoft PowerPoint.

Create Voice Over PowerPoint (Recommended): https://support.office.com/en-us/article/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c  and convert to MP4 https://nursing.vanderbilt.edu/knowledge-base/knowledgebase/how-to-save-voppt-to-mp4/
WebEx: Video Conferencing – Record a Cisco Webex Meeting
Skype: Skype for Business: Recording a Meeting | Information Technology Services | Bemidji State University
Google Meet: Record a video meeting – Meet Help
Zoom: Local Recording – Zoom Help Center
Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
Microsoft Teams: Record a meeting in Teams – Office Support

Tips for making pre-recordings:

  • Use as quiet an area as possible
  • Avoid areas that have echo
    1. Rooms should be fairly small
    2. Sound dampening with carpeting, curtains, furniture
  • Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using default built-in microphone on computer.
  • Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.

Please be informed that the final format of the presentation files should be MP4 format.The total file size shall not exceed over 500 MBs. Please use the following naming convention: Paper_ID.mp4, where Paper_ID is your paper ID

  • For oral presentations, the recording length shall not exceed 20 minutes. We recommend to have have a total number of slides less than 25. Feel free to show face over camera when making the recording.
  • Please follow the standards and templates (for .PPT, .PPTX) from ECCE 2021 website:
Format PPT / PPTX
16×9 (widescreen) 16×9 aspect ratio

Please prepare and submit your video files by August 15, 2021

PRESENTATION REQUIREMENTS:

AUTHORS OF ALL ACCEPTED PAPERS MUST SUBMIT whatever the presentation format (Oral or Poster), and even if you plan attending in-person a 15-20 minutes video presentation before August 15th.

Considering the large number of videos to be uploaded on the virtual platform, please note that August 15 is a firm deadline. The organizers really appreciate your kind understanding and contribution to the success of this important step.  Please submit your videos as soon as possible and well in advance of the deadline!

PAPER LENGTH:

The length of regular IEEE papers is a maximum of eight (8) pages in total. This includes reference and appendices. Papers longer than eight pages will be rejected.

PAPER QUALITY:

Final papers will be reviewed by the technical program committee to ensure good quality.

CONFERENCE REGISTRATION:

ECCE2021 requires every accepted paper to be linked to a FULL conference registration (i.e. not a student registration, not a virtual registration) by one of the paper authors. Up to two (2) papers can be linked to one full registration – the registrant must be an author on each paper.

IEEE COPYRIGHT:

DO NOT INCLUDE the traditional IEEE copyright line on the bottom of the first page of the paper. IEEE will automatically insert this after you submit your final paper.

Important Dates and Documents

Digest submission Closed
Author notification: May 1, 2021
Final papers with IEEE copyright forms: June 30, 2021

Paper and Presentation Templates

Papers submitted to ECCE should follow the IEEE Conference Paper Template.
Oral presentation template – ECCE2021_Presentation Template

Instructions for Authors to Create a PDF File for Final Submission:

Step 1: Before Creating Your PDF File

  • Use the IEEE templates to create your source document. These templates can be downloaded here.
  • Please Note: Do NOT add the copyright notice to the bottom of the first page of your source document. Proofread your source document thoroughly to confirm that it will require no revision.

Step 2: Create your PDF eXpress Account

  • Log in to the IEEE PDF eXpress site at: Here
    • First-time users should do the following:
      • Select the ‘New Users – Click Here’
      • Enter the following:
        • 47101X for the Conference ID
        • Your email address
        • A password
      • Continue to enter information as prompted. An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
      • Previous users of PDF eXpress or IEEE PDF eXpress Plus need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.
    • Upload your file, convert it, and check the status of conversion. Once the conversion is complete, a report will be generated for the file conversion. Check whether conversion was successful, or some changes are needed.

Contacting PDF eXpress Support

  • Access the Publications Support Center for IEEE PDF eXpress.
  • If you do not find an answer in the Find Answers tab, go to the “Ask A Question” tab.

Step 3: Paper Upload

After careful verification of your PDF, upload your final paper using the link and the code that were sent you in the acceptance e-mail. Please note that this code is valid for a SINGLE submission of your final paper ONLY. You will also need to include your registration number which you will receive after registering for the conference.

Step 4: Copyright Form

In order to be published in the conference proceedings, all accepted papers MUST be accompanied by a signed IEEE Copyright Form. Don’t forget to click on the “Continue to copyright form submission button” after uploading your paper. In case any paper cannot use the electronic Copyright Form (eCF) system due to specific policy of the employer, a filled copyright form should be sent to Publication Chairs directly and please do not trigger the eCF process.

Please contact Technical Program Chairs at ecce2021tpc@gmail.com with any questions.

Digest Submission has been closed

Digest Guidelines

Prospective authors are requested to submit a single column, single-spaced digest no longer than five (5) pages summarizing the proposed paper. The digest should include key equations, figures, tables, and references as appropriate, but no author names or affiliations. Digests not conforming to these requirements will be rejected without review. The digests must clearly state the objectives of the work, its significance in advancing the state of the art, and the methods and specific results in sufficient detail. All digests will go through a double-blind peer-review process to ensure a confidential and fair review. The papers presented at the conference will be included in the IEEE Xplore Digital Library. Please refer to the conference website for a detailed list of technical topics and the digest submission method.

Requirements Recap – Make sure:

  1. The digest does not include any names or affiliations of the authors
  2. The digest has a maximum file size of eight megabytes (8 MB)
  3. The digest is at most five (5) pages long
  4. The digest has a one inch (1″) margin
  5. The digest has a single column
  6. The digest uses single line spacing
  7. The digest uses fonts that are at least 11pt (12pt is preferred)
  8. The digest is submitted through the Digest Submission Portal. Please find the deadline on the Digest Submission Portal page

Resources

IEEE-ECCE 2021 Sponsors